Event quotes drafted from the enquiry form within a day
Every event enquiry wants a custom quote, and building one from the price sheet takes time a small venue doesn't have. An AI helper reads the enquiry form and your price sheet, then drafts the quote and a friendly reply for you to check. The Orchard Barn, an eight-person wedding venue in the Barossa, now sends quotes within a day instead of up to 3 days. The events manager still calls every couple before they book.
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Jobs an AI helper takes off a venue or caterer
Custom quotes
A quote built from the guest count, date, and package in the enquiry, priced from your own price sheet in HubSpot or Google Sheets.
Enquiry replies
A warm first reply with the quote, available dates, and the next step, waiting in Gmail for you to send.
Run sheet drafts
A first run sheet for each event from the booking details, for your events manager to adjust.
Supplier briefs
Final numbers and timings drafted into a short note for the florist, band, or hire company.
Where a venue’s week goes
A wedding venue or function space lives on enquiries. Each one wants a quote for their date, their numbers, and their package, and each one is shopping around. Building a quote means opening the price sheet, checking the date, working out the extras, and writing a reply that sounds personal. On a busy week, quotes slip to three days, and by then some couples have booked elsewhere.
What an AI helper does
An AI helper (the industry calls it an agent) is AI set up to do one job the same way every time. For a venue or caterer, the first job is often the quote. We give it your price sheet and your past replies. When an enquiry form comes in, the AI helper works out the package, the guest count, and the extras, drafts the quote, and writes a reply in your voice. Your events manager checks it, adjusts anything that needs it, and sends.
Quotes at The Orchard Barn
We work with The Orchard Barn, an eight-person wedding venue in the Barossa. Every enquiry needed a custom quote from a price sheet, and it could take up to 3 days. Now an AI helper drafts the quote and a reply from the enquiry form, and quotes go out within a day. The events manager still calls every couple before they book, because that call is where couples decide.
What stays with your team
The AI helper prices from your sheet and nothing else. A request it hasn’t seen, like a ceremony on a long weekend or a menu change for a large group, comes to you. Anything about allergies or dietary needs is listed but never promised. That’s a call for your kitchen.
If enquiries wait days for a quote, get your AI Starter Plan and tell it how your quotes get made.
Related
Read about our AI helpers service, and how we help small teams in hospitality and events.
Small teams we work with
How The Orchard Barn sends wedding quotes within a day instead of up to 3 days
How Harbour Lane Property cut listing copy from about 3 hours to about 40 minutes
How a solo brow and lash artist answers Instagram booking questions mid-appointment
Common questions
Can it send quotes on its own?
What if the enquiry is unusual?
Can it handle dietary requirements?
What does it cost?
Does it work with our CRM?
Answer every enquiry within a day
Tell us how an enquiry becomes a booking at your venue. Get your AI Starter Plan and you'll see where an AI helper saves the most time.
Get your AI Starter Plan